Takes a couple minutes to process the whole folder, and I don’t have to see them in my inbox.Ĥ. As I know these emails pretty well, I created filters that send them into a “batch” folder to be processed once a day. I get certain emails throughout the day that require quick action (like 10-15 seconds each). So for my PayPal notifications, I can always go and check on them in my “payments” folder if I like, but they never clutter my inbox.ģ. As soon as I notice those types of notifications filling up my inbox, I create a filter (or “rule” if you use Mail.app or Outlook) that will automatically put these into a folder and mark them as read, or trash them, as appropriate. I often get notifications from the many online services I use, from Amazon to WordPress to PayPal and many more. That’s a huge improvement over my previous accounts at Yahoo and Hotmail, where I’d have to tediously mark dozens of emails as spam.Ģ. I recommend using Gmail, as it has the best spam filter possible. You only want the essential emails in your inbox, or you’ll be overwhelmed.ġ. They go straight to the spam folder or the trash. When I said I get perhaps hundreds of emails a day, I deceived a bit - most of those emails never make it to the inbox. The first stage of any email strategy is to stop any unnecessary email from getting into your inbox in the first place.
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Let’s look at some simple strategies for being able to get your inbox to done in as little time as possible… In fact, I respond so quickly, and empty my inbox so quickly, that friends have called me an “email ninja”. Unlike most people, however, I’m able to process through them, respond quickly, and get my inbox empty in 20 minutes (checking perhaps 2-3 times a day). I don’t know about you, but I get dozens - if not hundreds - of emails a day. Editor’s note: This is a guest post from Leo Babauta, who writes about simplicity and productivity on his blog, Zen Habits.